End-Of The Year Letter Ideas

It’s the end of the year and those of you who take insurance should listen up.

It’s the time of year to send off a letter to all of your patients that are on an insurance plan. Remind them that their benefits will be expiring at the end of the year and that they should use them up or else lose them.

This is a great way to motivate patients to schedule a few last treatments with you before the end of the year, and for them to use up their healthcare benefits for acupuncture.

Feel free to use and modify these letter as you see fit.

Let us know what you think by leaving a comment below.

Letter example 1:

Using Your Acupuncture Benefits Before the End of the Year


Another year is winding down! We wanted to remind you to make sure you take advantage of any unused insurance benefits and/or healthcare (HSA) benefits you may have remaining since most companies do not allow you to carry these over to the next year.

The yearly maximum usually renews every year (on January 1, if your plan is on the calendar year) If you have unused benefits, these will not rollover! You have paid your premium every month – you’ve EARNED your benefit.

When the new year begins, you will need to meet that deductible again and this years benefit will be lost.

The end of the year is fast approaching!

We would like to schedule your appointment to maximize your insurance benefits. Call us at xxx-xxx-xxxx and we can check your insurance to see what deductible you may have available.

Letter example 2:

At [Your Clinic Name] we understand the importance of your overall health – not only to help with aches and pains, but for overall health of the body.

A comprehensive examination can help in the early detection and diagnosis of potentially harmful and hurtful conditions.

One way to maximize healthcare is to understand benefits that are available to you.

It’s the end of the year and your medical benefits may expiring in the next few months.

Don’t let this happen!

I don’t want you to lose out on the health investment you made so far.

Give me a call so we can get you in while you still have insurance coverage this year.

Schedule a comprehensive examination by calling today!

Letter example 3:

We hope you had a wonderful year! Are we approach the end of the year, we are writing to share a tip that can help you take full advantage of any health insurance benefits you may have.

The way most health insurance benefits work is that you are provided a certain dollar amount of benefits each year.

If you do not use those benefits you lose them! (Unused benefits do not carry over to the next year).

Many people do not realize this and let hundreds (or even thousands) of dollars worth of benefits go back into the insurance company’s bank account.

While treatment is never dictated by insurance, if you have any treatment that remains to be completed, or you have any health concerns at all, it would be very useful for you to come in before the end of the year.

Our goal with every one of our patients is to help you enjoy great health. That means that you feel good, have strong body and sound mind, and you enjoy the benefits of a healthy, balanced life through acupuncture.

If you would like to make an appointment, just give us a call and we will find a time that is convenient for you. Just remember that when the clock strikes 12 midnight on December 31st, you may lose any unused health benefits.

We are happy to help you get the full benefits that you are entitled to under your health benefits policy.

Here’s to helping you achieve excellent health!